Records Management

Family Educational Rights and Privacy Act

The Family Education Rights and Privacy Act (FERPA (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all school that receive funds under an applicable program of the U.S. Department of Education. For more information regarding FERPA, visit the U.S. Department of Education.

Freedom of Information Act

The Rights of Requesters and the Responsibilities of Bedford County Public Schools (BCPS) under the Virginia Freedom of Information Act.

The Virginia Freedom of Information Act (FOIA), located § 2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.

A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.

The policy of Freedom of Information Act (FOIA) states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities. In furthering this policy, FOIA requires that the law be interpreted liberally, in favor of access, and that any exemption allowing public records to be withheld must be interpreted narrowly. For more information regarding FOIA, visit the links below:

FOIA - Rights and Responsibilities
U.S. Department of Education - FOIA
Virginia Freedom of Information Act

Library of Virginia

Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives. For more information regarding the Library of Virginia, please visit the sites below:

Destruction Forms
Retention Schedules
Training (YouTube)

Policies & Regulations

Bedford County Public Schools Policy JO - Student Records.

Student Record Request

BCPS - Former Student Record Request (MS Word)
JFHS - Student Record Request (PDF)
LHS - Student Record Request (PDF)
SRHS - Student Record Request (PDF)

If you have difficulty using or accessing any element of this website or the documents on this page, information may be available in alternative formats upon request. To ensure we respond in a manner that will be of most help, please indicate the nature of the accessibility needs and your preferred format. Contact information: Mrs. Melissa Sexton, [email protected]